Administrative Officer / Receptionist (60%)

Administrative Officer / Receptionist (60%)

Location: Ebikon

Your Tasks:

• First point of contact for customers, suppliers, and employees, as well as managing the reception and ensuring a positive first impression of the company

• Managing the telephone switchboard, processing emails, and managing various calendars and meeting rooms

• Organizing and coordinating appointments, meetings, and administrative processes as well as internal events

• Creating and processing general correspondence and forwarding information to the relevant parties

• Supporting/collaborating with the team, supervisors, department heads, and site managers on administrative matters

• Supervising and training apprentices in the role of practical trainer and assessing practical assignments

• Preparing and sending subcontractor contracts

• Controlling administrative creditors and temporary employees

• Taking meeting minutes

• Ordering and managing office supplies

• Managing toner and printing supplies for foremen; managing internal email distribution lists during employee onboarding and offboarding

• Coordinating incoming and outgoing mail

• Managing and maintaining the cafeteria

• Archiving management

• Assisting in the bidding process

Your Profile:

• Commercial or equivalent training

• Experience in reception, secretarial work, or administration

• IT skills; proficient in Office 365 (Word, Excel, Outlook, Teams, SharePoint); advantageous: Abacus / Ababau

• Good knowledge of office organization and administrative processes

• Service-oriented personality with a passion for reception and a well-groomed appearance

• Organizational talent and independent working style

• Communication skills and teamwork ability

• Reliability and resilience

• Trainer experience is an advantage

Your Benefits:

Benefits and Social Services

• Attractive social insurance benefits

• Discounts on health insurance and other insurances

Employment Conditions and Compensation

• Flexible working hours

• Five weeks of vacation, six weeks starting from the age of 50

• Market-oriented compensation

Additional Benefits and Discounts

• Employee events

• Service anniversary gift in the form of vacation credit or cash

• Discount on public transport

• Reka checks

• Discount on rent

• Discount on home purchase

• Annual birthday gift

Infrastructure

• Large machinery fleet

• Modern IT infrastructure

• Standing desks for office staff

• Break rooms with kitchen facilities

• Parking spaces

Special Compensation Social Charter Schmid Group

• Special compensation under the Social Charter of the Schmid Group.

Schmid

• Family business since 1979

• Modern and down-to-earth

• Employee-, customer-, and quality-oriented

• Socially engaged

Career Perspectives

• 30 apprenticeships

• Promotion of young talent

• Support for training and further education

• Career planning

• Diverse areas of responsibility with great autonomy

Health

• Training seminar on health and accident prevention on construction sites

• Top 7 - the daily five-minute movement and strengthening program

• Fruits and mineral water

• Free delivery of sunscreen to the construction site

Your Contact:

Do you want to realize your ideas with us? Then send your complete application documents to Schmid Group, Head of HR, Stephan Gugelmann.