Executive Assistant (60-70% workload)

• Do you feel comfortable in a dynamic environment and have an interest in politics and economics?

• Do you have organizational talent and enjoy being in a central coordination role?

• Do you have professional experience in the assistance field?

• Can you maintain an overview even in hectic situations and present yourself confidently?

• Are you looking for a part-time position – e.g. alongside your studies or other commitments?

• Then we look forward to meeting you!

To strengthen our Executive Assistance team, we are looking for a committed successor in Zurich starting from June 2026 or by arrangement as

Executive Assistant (60-70% workload)

Your tasks

In this demanding hub function, you will work at the interface between business and politics. As a trusted person, you will gain insight into the diverse and exciting activities of your superiors.

Together with your experienced colleague, you will proactively support the Chair of the Executive Board and the President with organizational and administrative tasks.

• Agile scheduling and agenda management with high complexity, ensuring appointments and deadlines (central main task).

• Preparation, organization, and support of meetings, discussions, and meetings both in-house and off-site.

• Annual planning of internal business appointments.

• Co-organization of executive board/committee meetings and retreats.

• Preparation work for meetings: collecting documents and presentations from the departments and checking them for format/spelling/corporate identity.

• Organization of business trips.

• Correspondence and general administrative tasks.

• Mutual representation during absences.

What you bring

• Commercial apprenticeship or high school diploma, supplemented by experience in assistance or a comparable role.

• Organizational talent, very precise working methods, independence, and the ability to keep an eye on details even under time pressure.

• Discretion and trustworthiness are a matter of course for you.

• You think ahead, anticipate next steps, and proactively relieve your superiors.

• Team-oriented personality with good networking skills.

• Enjoyment in using modern tools like Co-Pilot Professional.

• Confident and friendly demeanor towards internal and external contacts.

• You are mostly on-site during office hours; home office is possible by arrangement. Working days will be determined together, flexibility is available.

• Fluent in German; knowledge of French and English is a plus.

We offer

You can expect a varied role in an exciting environment with decision-makers from politics and business. We work closely with current political events, are open to creative approaches, and offer modern working conditions as well as contemporary workplaces.

If you feel addressed, we look forward to receiving your complete application in electronic form by March 29, 2025, at [email protected]. For inquiries, please contact Ms. Barbara John ([email protected]).